Save Time with TextExpander – A Case Study

Case Studies • May.30, 2018

case study

Today we would like to share a case study of Paul Minors, productivity blogger & consultant who describes how TextExpander save time, streamline and systemise his business.

Q: What challenges made you search for this kind of software?

Paul M: Every business day, or when I was on vacation, messages from media workers flooded into my inbox like a tsunami.

I could have just ignored it. But it’s really rude. Sure, most of the emails I got were common questions, but many were thoughtful. It was clear that the person writing to me was doing so because they thought their pitch would be relevant to me, based on my interests and previous coverage.

But also, the folks will follow up, and follow up some more, and email you to see if you’re definitely, absolutely, 100 percent not interested.

So I was looking for text expanding solution that map abbreviations to longer phrases or even paragraphs, and to quickly reply to emails by creating email templates.

Q: How did get to know about TextExpander?

Paul M: Using Google. I’ve searched for best text expansion solution and found the product. I’ve read a couple of reviews and decided to give it a try.

Q: Please, describe how you are using TextExpander?

Paul M: I save a tonne of time when it comes to replying to emails by creating canned responses in TextExpander. I can send detailed replies to each and every one by using the snippets.

The really cool thing is that TextExpander doesn’t just spit out text, it can also expand keystrokes like the tab key.

This means I can type a snippet into the subject line of an email which expands to fill the subject, then tabs to the body to write the main message.

textexpander email gif

I must say TextExpander rescued me from inbox hell:)

And here’s my another favourite uses of TextExpander – task templates. For example, when planning a new blog post, I create a task in Asana and want to add list of subtasks to the parent task so that I don’t miss any critical steps. By typing a quick snippet, I can spit out a long list of subtask without having to memorise anything or duplicate any other tasks.
textexpander subtask

Last thing, TextExpander can handle the correction. For some reason, when typing fast, instead of typing “hasn’t” I type “hasnt'”(with the apostrophe at the end). So I’ve set this up as a snippet so that if I make this mistake.

It’s little things like this that really add up to huge time savings. TextExpander is now one of my absolute favourite productivity tools and is an unsung hero in my arsenal of productivity tools.

Q: If you could pick one thing, what would you most like to see improved or added to TextExpander?

Paul M: TextExpander is available for Windows, Mac, and iOS. Speaking of which, TextExpander isn’t available for Android, which is a real shame. Although, I confess, as a dyed-in-the wool Android fan.

Thanks Paul for taking the time to share his story and how TextExpander has improved his productivity. If you’re interested in TextExpander, read our review on this great text expansion software now.