The format “.pdf” was first created to have a universal way to transfer files and data over all devices. PDFs are a great way to transfer files over to people with low data consumption and excellent security. However, you can’t directly open a PDF file with Pages, Office, TextEdit, or XYZ app on your Mac as it will be a display of gibberish as above image.
So, you managed to convert a PDF, eh?
Nice, you would be greeted with corrupted data or layout for the file. Just edit it out, you say? Just re-type the data, right? No! Wasting valuable time on what can be easily fixed with a decent PDF converter app is just like hitting your head on a wall. So that you don’t waste precious time, we are here to provide you with some fantastic PDF editors that can help you convert and edit all your PDFs with ease and maintain the format and design of the file.
Data within a PDF file can’t be easily changed and copied!
As we have discussed, getting data off of a pdf is very difficult, and it requires you to have a lot of knowledge of the apps and the file itself. With that said, getting tables and charts off of a pdf to be used as an excel file is much more complex than getting text copied or converted. Tables can easily get distorted, and the numbers in them don’t make sense or get cluttered.
Hence, it becomes necessary to have a powerful Mac PDF converter that can help you can finally stop re-typing documents, improve your productivity, and save you valuable time.
Wait, does macOS has a built-in PDF converter?
Technically No. However, you can use ‘Preview’ app to convert images to PDF and vice-versa, but Preview only enables you to convert PDF to JPEG, PNG, TIFF, and you’re afforded almost no control of the end result, so the image quality may not be what you are looking for. What’s more, you can’t convert the PDFs to any other format.
Instead of Preview, you can also try an Automator application using the Render PDF Pages as Images action, where you can choose the image type, resolution, and compression level (e.g. best). Simply from your Dock, select Launchpad, and then select the Others icon, to access and launch Automator. You want to drag two actions from the Library side onto the larger workflow window in the following order:
- Automator : New Document : Application : Choose
- Library : PDF : Render PDF Pages as Images
- Library : Files and Folders : Move Finder Items (you can tell it the specific folder rather than just generically the Desktop)
When you’re converting many PDFs into a single JPG, blindly trusting that Preview or Automator will provide the best resolution isn’t what you want. Users will likely need to zoom in to view small print or details, and Preview or Automator may leave those fine-tuned details out. This is when a standalone 3rd-party tool is most useful – and you’ll find it more useful than you think, more often than you realize.
Web-based or desktop-based tool?
While doing the research for this article, I realized there are usually two options to convert a “stubborn” PDF file to another type of document and then edit it as you want.
Web-based: don’t require software installation, they’re mostly free, fast and convenient. But some important notes: first, it tends to be less secure if your PDFs contain sensitive or confidential information; second, the quality of output documents are less accurate; third, it does not support batch conversion. That means, be prepared to wait longer if you have dozens of PDFs to be converted.
Desktop-based: can process files in batches, more noticeably faster than online tools, and many desktop Mac PDF converter programs feature optical character recognition (OCR) software that allow you to convert scanned PDF into other formats.
So, with everything discussed and looked at, should you be using online or offline desktop tools? Well, the answer to that is a little bit complex and can vary from user to user. Both the tool variants have their advantages and disadvantages, and it all boils down to what and how you will use the tool and how many files you have. But this is obviously the desktop software has generally been more powerful.
PDF converters: what to look for
If you’re thinking about getting a desktop PDF converter, consider these factors.
- Ease of use: When we want to use a PDF converter, we want to simply drag-n-drop-n-go. We expect a Mac app that is dead simple to use.
- Export options: With this category of apps, this is the single most crucial feature. An excellent PDF converter should convert a PDF into a different format such as images, text/RTF, Microsoft Office Word, Excel, Powerpoint, and more. It should be compatible with Apple iWork as well.
- Conversion quality: While much emphasis is placed on the ability to convert PDF files, the ability to keep the original formatting and produce high-quality results is also as important. Besides, the best programs quickly and batch process the task to provide a pleasant conversion experience.
- Optical Character Recognition (OCR): The ability to apply Optical Character Recognition (or OCR) is essential as it takes an image that looks like text and converts it to actual, computer-readable text. A Mac PDF Converter that integrates OCR technology will save you tons of hours with scanned PDFs.
Wondershare PDF Converter for Mac is arguably the best and easiest tool to use on the Mac platform for editing and converting PDFs. It comes with a sleek modern user interface that supports drag-and-drop functionality, and it has a various number of tools that help improve the user experience and also supports conversion to multiple formats such as:
- PDF to iWork Pages(.pages)
- PDF to Microsoft Word(.docx)
- PDF to PowerPoint(.pptx)
- PDF to Excel(.xlsx)
- PDF to RTF(.rtf)
- PDF to Text(.txt)
- PDF to ePub (.epub Book format.)
- PDF to HTML(.html)
- PDF to Images (JPG, BMP, TIFF, GIF)
Installation and interface
You can get Wondershare PDF Converter trial version to test out the software. The trial version only allows you to convert the first five pages of a PDF, and OCR function isn’t available.
About the User Interface, it is sleek, not many options, which makes it easy to use. Just select the output format that you desire and click on Convert. Easy at it sounds.
The software also uses drag and drop functionality that all Mac users love, which makes it not only easy, but much gets the work done with much better pace.
OCR (Optical Character Recognition) on PDFs
OCR only works on the Wondershare PDF Pro version. You can then install and run the extension to enable the OCR character recognition to extract texts from PDFs. Follow the steps below to use OCR on PDF:
- Launch Wondershare PDF Converter Pro and drag and drop your file or folder on the app
- The files are automatically scanned and are displayed for conversion and select the conversion format and click on the ‘Convert’ button to start the process.
- Once the conversion is completed, you can export the file to the specified folder of choice.
Note: The OCR feature supports more than 20 languages, so you can rest easy and convert texts straight off a PDF to formats such as ‘.docx’ and more. However, do expect some formatting issues with the converted files.
Batch processing with a single click
You can use Wondershare PDF Converter Pro to convert 50 PDF files at once to any of the file format mentioned above. However, the free version only supports five files to be converted simultaneously. Nevertheless, you can get started with batch conversion by following the steps below:
- Launch the app and drag and drop multiple pdf files at once
- Let the app scan the files (time taken may be increased depending on the number of files) and select the file format for the conversion process (you can choose different formats for different files)
- Click on the ‘Convert’ button to start the process and wait for the conversion process to complete. Now, you can export the converted files in the specified folder.
Note: You can also use password-protected PDFs as the app can bypass the restrictions and convert the files, and you can set your preferred storage location for easier access.
Use partial conversion
There are times when you need a single page in the pdf to be converted, and this is where Partial Conversion can help you convert single pages for better control. Follow the steps below to use partial conversion:
- Drag and Drop the file of choice and let the app scan the file. After the scan is complete, you will see a pages button with the number of pages on the PDF. The photo above shows 52 pages for reference.
- Select the number of pages you want to convert and choose the file format (.docx, .xlsx, .pptx, etc.) for the converted file.
- Click on the ‘Convert’ button to begin the conversion process and let the process be completed and find the converted file in the specified folder.
We tried converting about twenty different PDFs, a few ebooks, and regular documents that were converted from Word, Excel and PowerPoint. We even converted scanned fax from a few months ago.
We tried working with one of the most common formats — DOCX — and as you can see, the resulting Word file (right) looks a lot like the original PDF (left). This is very common with this type(complex layouts) of file conversion.
We also tried working with PPT files. We started with a PowerPoint that we saved to PDF via PowerPoint, it converted back into a PowerPoint well. The background and title became a background image, but the text was editable.
Coming to Mac’s native document format, we tried playing around with Pages. We picked a lost Pages document with only a PDF copy. When we tried to convert it back. It wasn’t 100% perfect. Some text that was centered needed to be re-centered, and some of the text ends up in separate boxes, but some of that is because of the way the original was constructed.
The EPUB also worked very well. We downloaded a few public domain ebooks, and each one converted with ease. There were no real issues with the converted files.
Well, for the most part, this software does a great job of converting PDFs to other formats properly. And it does a much better job than other software I’ve used, especially with poor quality PDFs that were scanned from faxes.
Pricing and availability
The trial version is free and is mainly used by people who want to convert a pdf or two. However, if you want a complete experience, you can get the pro version for a price of $39.95 or less.
You can get the trial version or upgrade to the premium depending on the use case. (The free version doesn’t have support for OCR.)
Adobe is known all around the world as the best media and creative suite. It has apps that can help you convert various files and formats, and PDFs are also supported. You can download the Acrobat Pro DC app from the link above, which allows you to convert and edit PDFs with ease, and it also brings in a lot more features that make it the pro tool that fits its name.
Convert PDFs to other formats
Adobe Acrobat Pro DC has all its features linked in a single screen to be easy to navigate and accessible with just a single click. You can follow the steps below to convert your PDFs with ease and with zero loss of quality:
- Launch the app and click on the ‘Export PDF’ section. Now, select all PDFs you want to export.
- Wait for Acrobat DC to scan the files and select the format for the converted file (e.g. Word or Powerpoint) and click on ‘Export’.
- Wait for the conversion process to be completed and look for the file in the specified folder.
Edit PDFs with Ease
You can also use Acrobat DC Pro to edit PDFs. Simply click on the Edit PDF section and select the PDF you want to edit. Let the app scan the file, and it will bring up the PDF for edit. Now, you will be able to edit the file as shown below with the text tool.
- Text Alterations – You can use the built-in text alteration tools to change the font, size and shape of a text and add custom texts for the extra bit of personalization.
- Link – The Link tool helps you link custom web pages or sections of the pdf with texts to make navigation easier and more accessible.
- Format and Spacing – The format and Spacing tools allow you to edit and alter the spacing and layout of the texts and images to improve the PDF and improve readability. It also allows you to add Headers and Footers to the page to include titles and ending statements or pictures.
- Objects and Shapes – You can also add objects and shapes such are squares or circles to design and be creative with the content. This also allows you to add text boxes and tables for better data management.
- Cropping Pages – The cropping tool allows you to crop images and pages to have the perfect design and format for your files. This is especially helpful if you want to highlight any part of the page or an image.
- Colour management – The colour picker and management tool also helps you add in colours and alter different sections so that you can let your creative side shine.
The Acrobat app is excellent at converting PDFs with some minor loss in the layout from our testing. However, the character and word recognition worked perfectly and can convert all texts with ease.
Pricing and Availability
Adobe has an account-based pricing scheme where you can use all Adobe apps with a single pro account which will cost you a hefty $179.88 per year, or you can also use the completely free trial version.
Other paid tools to convert PDF
We tested other tools, and you can use them if any of the other recommendations are not working for you. However, doing so may observe some loss in quality, or the layout might change drastically while converting. Hence, here are some good paid apps that can perform decently:
OCRKit – This tool is excellent for OCR content and can quickly convert PDFs to texts while maintaining most of the layout and the data in the file. It has a fast conversion rate and also supports batch processing. You can visit the link to download the app or try the trial version out.
Lighten PDF Converter Master – Lighten PDF Converter is, as the name suggests, a lightweight application that enables you to convert read-only PDFs. The application supports batch conversion, and it also allows you to draw and edit tables in the reader section to preserve formatting particularities.
Able2Extract Professional for Mac – Able2Extract Professional is a decent PDF converter that supports password-locked PDF files converted to various formats. You can also use this to convert multiple PDFs at once with batch processing capabilities.
Aiseesoft Mac PDF Converter Ultimate – Aiseesift PDF Converter is a complete collection of multiple tools that help you convert and edit PDFs with ease. However, the interface can get a little getting used to and can feel cluttered for beginners.
PdfGrabber – PdfGrabber is another tool that can make your life easy for converting PDFs. However, do note that we experienced some formatting and spacing issues with some number heavy PDFs.
Free and online tools to convert PDF
Here are some decent free and online tools that help you convert PDFs. However, from our testing, these tools can have some conversion issues with tables and layouts of sections which will require you to fix it yourself.
Solid PDF Converter – Solid PDF Converter is a great free alternative that can help you convert PDFs and also edit them. However, we did notice some layout and formatting issues with texts and numbers. It also has built-in tools for batch processing and text recognition.
FreePDFconverter.com – If you need an online PDF converter, then FreePDFconverter.com is your best bet as it delivers impressive performance and converting speeds for all PDFs. You can also batch process files, but it can decrease performance and increase network costs.
SmallPDF.com – SmallPDF.com is another excellent online alternative with a simple and readily accessible UI. It can help you convert most PDFs with ease but can struggle with some password-protected files.
onlineocr.net – OnlineOCR.net is the best OCR capable online PDF converter and can help you convert PDFs to texts without formatting or layout issues. The OCR is impressive and works smoothly, but it may take a little more time to convert most PDF files.
Bonus: edit PDFs without converting them
PDF Expert and PDFpenPro are fantastic Mac tools that can be used to edit PDFs with a drag and drop functionality. In addition, it has tools such as Sketch, Pen, Shapes and Tables that can help you edit and insert data straight into the PDF without converting them to any format. However, if you do need to convert your PDF to any other format, the apps above would be a great choice to look at.
You can use these tools by following this link and getting the best info on their functionality and editing capabilities.
With constant updates and excellent support, most of above PDF tools are all set to help you increase your productivity and change the way you have been working with PDFs. They are a PDF revolution.
Want to dabble more with PDF? Here are some other articles that you might enjoy:
Best PDF Readers for Mac (Free & Premium)
Best OCR Apps for Mac and Windows
A Guide to PDF-to-Word Converters for Mac
Acrobat Alternative: The Best Mac PDF Editors
The Best PDF Editor for Windows 10